Zoho Projects
Zoho Projects
Zoho Premium Partner | Project Management, Delivery & Automation
Most business owners want to deliver projects on time, keep work profitable and know their teams are making progress. Zoho Projects helps your teams manage tasks, deadlines, RAID logs and resources in one platform, so you can replace spreadsheets, track time accurately and keep every project on track.
When project plans live in spreadsheets, updates are buried in emails and teams manage their own task lists, it’s harder to track progress, timelines and blockers. Zoho Projects fixes that by giving your teams one structured platform to standardise project management, view dependencies, track time and connect sales, delivery and HR. Once your entire project lifecycle runs through one system, your teams perform better, become faster and significantly more accountable. This application is best suited for businesses with 5+ users managing multiple projects, or teams that need greater control over resources and timelines.
What is Zoho Projects?
Zoho Projects is a cloud‑based project management platform that helps teams plan, manage and deliver work efficiently. It brings tasks, Gantt charts, dependencies, timesheets, and documents together, giving your teams a structured way to track work from start to finish.
When project information is scattered across spreadsheets and inboxes, managers waste time chasing updates instead of managing delivery. Deadlines get missed, handovers change between projects, and resources aren’t correctly assigned based on team capacity.
Zoho Projects helps you:
- Keep projects organised with centralised tasks, deadlines and responsibilities
- Stay on schedule by tracking dependencies, progress and critical tasks
- Reduce manual administration with automation, reminders and notifications
- Manage time and resources with timesheets, workload views and resource allocation
- Improve project visibility with dashboards and reports that show progress, issues and performance
- Keep teams aligned by bringing collaboration, documents and updates together
When integrated with Zoho CRM, People and Finance, Zoho Projects becomes a project management system that connects sales, operations and billing – improving accountability and keeping every project on track.
Who Is Zoho Projects For?
- Businesses with 5+ users managing multiple projects or delivery teams
- Project teams that need a centralised project management system
- Businesses managing complex projects that need consistent processes and templates
- Organisations relying on spreadsheets, emails or disconnected tools to manage project delivery
- Professional services businesses that need accurate time tracking, resource planning and billable project management
- Businesses with an existing Zoho Projects setup that needs improvement or project rescue
Key Features of Zoho Projects
- Task & Subtask Management: Structure work with tasks, dependencies and priorities to track what needs to be done.
- Gantt Charts: Visualise timelines, critical paths and progress to identify potential delays.
- Milestones: Track deliverables and deadlines against project plans.
- Budget & Cost Tracking: Use available budget and planned-versus-actual reporting to monitor project costs.
- Time Tracking: Log billable and non‑billable hours.
- Resource Planning: Allocate work based on capacity, skills and workload.
- Automation: Automate reminders, transitions and approvals to keep work moving.
- Issue & Bug Tracking: Manage risks, blockers and defects.
- Collaboration: Keep comments, feeds, chat and document sharing connected to the work.
- Reporting & Dashboards: Monitor progress, utilisation, risk and performance.
- AI-Powered Assistance: Utilise AI to help create tasks, summarise project information and find details quickly.
- Project Templates: Standardise recurring project types.
- Project Governance: Manage approvals, RAID logs and structured delivery processes.
Every feature has the same goal: to keep projects on time, reduce admin and give you better control over delivery.
Our Accreditations
We’re proud to have achieved recognised certifications across Zoho, Cyber Essentials and HIPAA. These accreditations reflect the standards we work to, and the platforms we’re trusted to deliver. They’re the result of real exams, assessments and expertise – demonstrating the depth of our technical capability and the security standards we operate at. It’s the level of quality our clients expect.
Helping You Succeed with Zoho Projects
Your teams don’t need another project tool that adds admin – they need a structured project environment that reflects how your business actually delivers work.
Our consultants help you implement and optimise Zoho Projects around your delivery processes. We design workflows, configure task structures, build reusable templates and automate approvals and task transitions so your teams can manage projects in a way that matches your delivery model.
We help you:
Shape workflows and task structures for consistent delivery.
Design reusable templates that standardise recurring project types.
Integrate Projects with CRM, People and Finance for seamless handovers.
Connect third‑party applications into a unified project environment.
Deliver role‑focused training for project managers and teams.
Automate reminders, approvals and transitions to keep work moving.
Use Cases for Zoho Projects
- Client Project Delivery: Manage tasks, timelines and client communication.
- Internal Operations: Track internal projects and business improvements.
- Project Management: Manage tasks, timelines, resources and delivery in one platform.
- Professional Services: Manage billable work, time tracking and invoicing.
- Implementation & Onboarding: Standardise delivery with project templates.
- Product Development: Track sprints, bugs and releases.
- Field Services: Plan work, coordinate responsibilities, resources and approvals.
- PMO & Governance: Manage RAID logs, approvals and dependencies.
- Cross‑Department Projects: Connect your sales, delivery, HR and finance workflows.
What Zoho Projects Can Do For Your Business
Real‑Time Reporting
Keep stakeholders updated.
CRM Integration
See project progress directly in CRM.
Track Time & Issues Effectively
Manage bugs, risks and blockers.
Customer Collaboration
Use secure client portals.
RAID Management
Track risks, assumptions, issues and dependencies.
Document Storage
Store files, images and spreadsheets in one place.
Resource Visibility
Monitor utilisation and workload.
Governance & Approvals
Automate approvals for tasks, timesheets and changes.
Want to learn more?
Client Success Stories
Why Work With Ascent?
Zoho Premium Partner
We are the leading Zoho premium partner in the UK.
Affordable
From simple to complex needs, we have service levels in line with your budget.
Zoho Experts
We have extensive experience across the Zoho product suite.
Most project management issues are caused by inconsistent tools, scattered updates and manual handovers. When tasks are tracked in different places, updates rely on individuals, RAID items aren’t centralised and resource planning happens outside the system, delivery becomes harder to control.
Every one of those gaps has a commercial cost: missed deadlines, scope creep, inefficient utilisation and reduced confidence from stakeholders and clients.
Zoho Projects eliminates that risk by giving you a single delivery platform that standardises task management, automates transitions, centralises RAID logs, tracks time accurately and connects sales, delivery, HR and finance.
If your project delivery still relies on manual updates, inconsistent templates or handovers that vary for each project, you’re already losing time, visibility and margin. A properly implemented project management system pays for itself by improving delivery efficiency, making better use of resources and giving your leadership a clearer view of performance.
Get Started with Zoho Projects
If you’re ready to replace manual project management with a consistent, scalable delivery process, book a call with our Zoho experts today.
Sign up for our 60 day free trial of Zoho Projects
Zoho Projects FAQ's
Q. Does Zoho Projects integrate with Zoho CRM?
A. Yes, you can create projects from deals and track progress in CRM.
Q. Can the application track time and bill clients?
A. Yes, time tracking integrates with Zoho Books for billing.
Q. Is the application included in Zoho One?
A. Yes, the full version is included in Zoho One.
Q. Can the platform manage multiple projects at once?
A. Yes, the platform supports portfolios, templates and cross‑project reporting.
Q. Does Zoho Projects support client collaboration?
A. Yes, clients can access secure portals.
Q. Does Zoho Projects support task dependencies and critical paths?
A. Yes, you can set task dependencies and view critical paths directly in Gantt charts to manage timelines accurately.
Q. Can Projects automate task reminders and transitions?
A. Yes, automation rules can trigger reminders, update fields, move tasks between statuses and notify team members.
Q. Does the platform include resource utilisation reporting?
A. Yes, the platform provides resource allocation, workload charts and utilisation reports to help manage team capacity.
Q. Can Projects manage billable and non‑billable hours separately?
A. Yes, time entries can be marked as billable or non‑billable and synced to Zoho Books for invoicing.
Q. Does Zoho Projects support project templates?
A. Yes, you can create reusable templates for recurring project types to speed up onboarding and standardise delivery.
Q. Can clients upload files or comment on tasks in the client portal?
A. Yes, clients can collaborate by commenting, uploading documents and reviewing progress securely.
Q. Does the platform support agile project management?
A. Yes, the platform includes task boards, sprints, issue tracking and release planning for agile teams.
Q. Can Projects integrate with Zoho People for timesheets?
A. Yes, time logs can sync with Zoho People for attendance, approvals and payroll workflows.
Q. Does Zoho Projects support document storage and version control?
A. Yes, you can store files, track versions and collaborate on documents within each project.
Q. Can Projects manage risks, issues and RAID logs?
A. Yes, risks, assumptions, issues and dependencies can be tracked centrally using custom modules or task lists.
Q. Does Zoho Projects support custom fields and layouts?
A. Yes, you can customise fields, layouts and views to match your delivery processes.
Q. Can Zoho Projects send automated status updates to stakeholders?
A. Yes, automated notifications and scheduled reports can keep stakeholders informed.
Q. Does the platform integrate with third‑party tools?
A. Yes, the platform integrates with tools like Google Drive, Microsoft Teams, Slack and other apps via APIs.
Q. Can Zoho Projects track project budgets and expenses?
A. Yes, planned budgets and expense tracking are supported, especially when integrated with Zoho Books.
Q. Does Zoho Projects offer mobile apps for teams on the go?
A. Yes, iOS and Android apps allow teams to update tasks, log time and collaborate from anywhere.
Q. Can Zoho Projects restrict access based on roles or departments?
A. Yes, role‑based permissions ensure users only see the projects and data relevant to them.
Q. Does Zoho Projects support multi‑project dashboards?
A. Yes, portfolio dashboards allow you to track progress, utilisation and risks across multiple projects.
Q. Can Zoho Projects handle recurring tasks?
A. Yes, recurring tasks can be scheduled for weekly, monthly or custom intervals.
Q. Does Zoho Projects support custom workflows for approvals?
A. Yes, workflows can automate approvals for tasks, timesheets, documents and changes.
Q. Can Zoho Projects be used for internal operations as well as client delivery?
A. Yes, many organisations use it for internal projects, improvements, onboarding and cross‑department initiatives.
Q. Can Zoho Projects support project governance and approvals?
A. Yes, workflows can automate approvals for tasks, timesheets, documents and project changes.
Q. Does Zoho Projects support resource capacity planning?
A. Yes, the workload charts and utilisation reports help allocate resources effectively.
Q. Can Zoho Projects manage multiple projects and portfolios?
A. Yes - portfolio dashboards provide visibility across all active projects.
Q. Can Zoho Projects automate cross‑department workflows?
A. Yes, the platform integrates with CRM, People and Finance to automate handovers and delivery steps.